Conference Grants Offered to ITC* PhD Students and Early Career Investigators

Encouraged by their success as a launching pad for researchers from less research-intensive countries, COST have initiated a new funding category which supports researchers from ITC Countries** with a fixed grant to attend Science and Technology related conferences. Any e-COST user (it’s easy to register) who is a PhD student or an Early Career Investigator (ECI) and is affiliated with an institution located in an ITC country participating in the Action can submit an application request for an ITC Conference Grant. Please see the official call below.
**The following countries are considered by COST to be Inclusiveness Target Countries:
Bosnia-Herzegovina, Bulgaria, Cyprus, Czech Republic, Estonia, Croatia, Hungary, Lithuania, Latvia, Luxembourg, Malta, Montenegro, Poland, Portugal, Romania, Slovenia, Slovakia, the former Yugoslav Republic of Macedonia, Republic of Serbia and Turkey
Start of Call Message
COST Action TD1405 ENJECT invites PhD Students and ECI Researchers from Participating ITC countries (listed above) to submit applications for the first call of Grant Period 3 for ITC Grant Funding which can occur up until 31 March 2018. Certain exceptions to this deadline may be made– please contact
The applicant must be engaged in an official research programme as a PhD Student, postdoctoral fellow, or ECIs.
Purpose of the ITC Grants 
Conference Grants are aimed at supporting PhD students and ECI researchers from Participating ITC to attend international science and technology related conferences not specifically organised by the COST Action.
The following eligibility criteria applies:
1. Conference Grants are exclusively reserved for PhD students and ECI’s with a primary affiliation in an institution located in an ITC.
2. The applicant must make an oral/poster presentation at the conference in question and must be listed in the official event/conference programme. The main subject of the oral presentation / poster presentation / speech at the approved conference must be on the topic of the Action and must acknowledge COST (protocol will be distributed to candidates upon selection).
3. The participation of each applicant must be pre-approved by the Action MC. Attendance at European conferences is preferred. However, conferences held elsewhere can also be considered.
How to Apply
A complete e-COST profile (with institutional affiliation, education details, CV) is required for application purposes. This profile is easily created by visiting and following the orange e-COST link in the banner at the top of the page.
Once the account is created, the applicant encodes a Conference Grant application by logging into e-COST and clicking on the ITC Conference Grants tab. The COST system will lead you through the steps and inform you of the required documentation to submit your application.
See link directly below for step-by-step applicant process:
Financial Support​
A Conference Grant is a fixed financial contribution which takes into consideration the budget request of the applicant and the outcome of the evaluation of the application by the delegated person(s).
Conference Grants do not necessarily cover all of the expenses related to participating in a given conference. A Conference Grant is a contribution to the overall travel, accommodation and meal expenses of the selected Grantee.
The calculation of the financial contribution for each Conference Grant must respect the following criteria:
Up to a maximum of EUR 2 500 in total can be afforded to each successful applicant;
Up to a maximum of EUR 160 per day can be afforded for accommodation and meal expenses.
Up to a maximum of EUR 500 can be claimed for the conference fees to be incurred by the selected Grantee.
In addition when meal and accommodation expenses are supported by the hosting institution as part of the provisions offered in their conference package, the amount for subsistence afforded to each eligible participant must be deducted from the Grant. Documentary evidence of the conference fee amount must be provided by the applicant and must be archived by the Grant Holder along with the relevant administrative documents.
Evaluation Criteria

·         PhD student and ECI Researcher status

·         Articulated benefit from attending the conference for which funding is requested with regards to personal development and contribution to ENJECT’s scientific mission

·         CV and educational details

Requirements of the ITC Grant Awardee
The Grantee has 30 calendar days from the end date of the Conference in question to submit a scientific report to the Action Chair (or Vice-Chair if the Action Chair is affiliated to the Grant Holder Institution) and the Action’s Grant Holder. Payment of the Grant is subject to the submitted scientific report being approved by the Action Chair (or
Vice-Chair if the Action Chair is affiliated to the Grant Holder Institution). Written approval of the submitted scientific report must be sent to the Grant Holder for archiving purposes.​